Access to forms is easy within a system, it is not dependent on a person’s physical location or time of day. Online interactive forms have progressed to a high standard, they should not be the gating factor to a paperless office. They can be searched for online at any time in the future. The online forms are in a database, so are always available wherever you are, subject to access rights. For example, input validation, so that the input is corrected at source, not rejected later. Importantly, vital requirement fields will be mandatory, that is, without completion the form cannot be submitted.įor both paper and online forms, design is important, but the interactive form has so much more flexibility and function built in. A field may have defined choices, within a pull down, with radio or checkboxes. Input Fields can appear or disappear depending on previous entries. It is easy to have help text for every field, only appearing if requested. These online forms have immensely powerful features available. The good ones seem simple and intuitive, others can be a less well designed, but enhancing then installing them is far easier and quicker than with paper forms. We often interact with them online, especially outside of work, from commerce to government agencies. Today we have intelligent, or interactive forms within our online environment. Find it, fill it out, pass it on and potentially be informed of a result.Ī system-based form needs to replicate the apparent simplicity of the paper one, but do better, to have distinct advantages over the hard-copy manual version. Although, potentially not all together as a pack.Īpart from any complexity of the form, then needing to know where it is kept and who to deliver it to when completed, it is, overall, an easy concept to grasp. Then the form, plus any information added subsequently, is physically archived. We complete a form for a reason, so it will kick-off a task, or sequence of tasks, leading to an end result.Īt some point in the subsequent process, the reason for filling out a form is accomplished. ![]() Once a person has finished filling it out, it needs to be delivered to someone else, or to an in-tray drop off point. ![]() It is then completed, partially at first, coming back to it later. If you do not know where, you ask someone who does. If we consider how a paper form is utilized, then perhaps we may be able to understand if a capable Information Technology solution is both available and acceptable.Ī paper form is obtained from a physical location. ![]() The concept is sound, it is the technology that has, up to now, not always been able to provide an acceptable replacement. The concept of a paperless office has been around for a long time.
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